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Secretary – ACHPR at AU

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999).  We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Secretary – ACHPR

Requisition ID: 850
Location: Banjul, Gambia
Organization: African Union Commission – AUC
Reports to: Senior Administration and Human Resources Officer
AU Organ: African Commission on Human and Peoples’ Rights
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

  • Provides secretarial and clerical support services for the operations of Human Resources unit in line with approved annual work plan for the Unit.

Main Functions

  • Implements secretarial activities as scheduled and agreed.
  • Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
  • Liaises effectively with internal and external stakeholders.
  • Follows up meeting decisions and correspondence outcomes and ensures their implementation.
  • Prepares routine office communication and assists in compiling data and information for reporting purposes.
  • Assists in the creation, improvement and maintenance of record and retrieval systems.
  • Follows up on provision and maintenance of office facilities and materials.

Specific Responsibilities

  • Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors
  • Drafts responses to routine correspondences for the signature of the supervisors
  • Receives guests / visitors / staff and provides them with basic information on relevant issues and procedures
  • Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents
  • Answers and screens telephone calls / E-mail messages and ensures follow up with supervisors and partners
  • Keeps an up to date diary of appointments for supervisors and other senior staff of the division
  • Keeps equipment in use in good condition and reports on defects for maintenance and other necessary action
  • Provides day to day routine administrative support to various work units of the assigned Units
  • Ensures the reception area is properly arranged, clean and tidy all the time
  • Performs any other relevant duties as may be directed or required.

Academic Requirements and Relevant Experience

  • Must hold Bachelor’s Degree in Administrative Services, Office Management, Secretarial and related studies from an accredited University with two (2) years of relevant secretarial experience in a Government, public sector or international organization, or
  • Diploma in Administrative Services, Office management, Secretariat and related studies from an accredited University with 3 (Three) years of relevant secretarial experience in a Government, Public sector or International organization.
  • Typing Speed: 50 words per minute.

Required Skills:

  • Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and PowerPoint
  • Sound planning and organisational skills
  • Good interpersonal skills
  • Strong communication ability both orally and in writing
  • Proficiency in one of the AU official working languages (French or English) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

  • Flexibility
  • Risk Awareness and Compliance.

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communication skills.

Functional Competencies:

  • Troubleshooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness.

Enure of Appointment:

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

  • Indicative basic salary of US$ 12,834.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
29th November 2021.

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